Say goodbye to scheduling conflicts and delays. AgentCal automates your video interview coordination, allowing you to focus on hiring the best talent without the usual headaches.
Video interviews have surged in popularity, thanks to remote work environments and the ongoing demand for flexibility in hiring processes. However, scheduling them presents unique challenges. Coordinating times that work for interviewers and candidates can feel like an impossible puzzle, especially when juggling multiple time zones or calendars. Recruiters often face frustration from candidates getting lost in long wait times for confirmations or the impersonal touch of traditional scheduling methods, impacting the overall candidate experience. This not only costs valuable time but can also lead to disengaged talent who feel overlooked in their application journey.
Enter AgentCal: your go-to solution for streamlining video interview scheduling. Our platform addresses these chronic issues by leveraging AI to facilitate scheduling through natural language in popular communication channels like Slack. With our smart calendar synchronization, multiple teams and candidates can swiftly find available time slots, eliminating the usual back-and-forth. Furthermore, AgentCal integrates seamlessly with your existing ATS, ensuring a smooth flow of information and minimizing manual input and errors.
The transformation with AgentCal is notable: organizations that switch to our scheduling tool report up to 10x faster completion of interview scheduling processes. This has resulted in reduced time-to-hire and increased candidate satisfaction, paving the way for a hiring process that attracts top candidates rather than pushing them away.
Common challenges Video Interview face every day
Purpose-built for Video Interview
Tangible benefits that impact your bottom line
By automating the scheduling process, teams report saving over ten hours each week. This time can be reinvested into candidate relationship-building and focused evaluation, boosting overall productivity.
Faster scheduling processes lead to timely interview confirmations, leaving candidates feeling valued and respected. Happy candidates are more likely to accept offers and refer others.
Our platform sends personalized reminders and confirmations, drastically cutting down no-shows. This ensures that your interview slots are utilized effectively.
With real-time calendar sync, AgentCal prevents scheduling conflicts and double bookings, allowing your team to focus solely on interviews instead of logistics.
Track valuable metrics on time-to-schedule, response rates, and interviewer workload. Make informed adjustments to optimize your hiring strategy.
As your hiring needs grow, AgentCal can manage increased interview volumes without needing to bring on more recruiters, fostering operational efficiency.
Everything you need to streamline interview scheduling
Schedule interviews with natural language right in Slack. Just type 'Schedule a panel interview with John for the Senior Engineer role next week' and AgentCal handles the rest.
No context switching needed.
AgentCal syncs with Google Calendar, Outlook, and Apple Calendar in real-time. It automatically finds times that work for all participants across time zones.
Always accurate availability.
Deep integration with Greenhouse, Lever, Workday, and more. Candidate data syncs automatically, and interview feedback flows back to your ATS.
Single source of truth.
Personalized confirmation emails, reminder sequences, and rescheduling links sent automatically. Candidates get a white-glove experience without manual effort.
Professional candidate experience.
Coordinate complex panel interviews with multiple interviewers across departments. AgentCal finds optimal times and handles all the logistics.
No more calendar tetris.
Track time-to-schedule, interviewer load balancing, bottlenecks, and candidate response rates. Make data-driven decisions about your hiring process.
Optimize your process.
Real scenarios from teams like yours
When you're hiring for multiple roles simultaneously, AgentCal helps you manage dozens of interviews without dropping the ball. Candidates get scheduled within hours, not days.
Example: A Series B startup scheduled 150 interviews in one month with a 2-person recruiting team.
Coordinating schedules for C-suite interviews requires precision. AgentCal handles the complexity of multiple executive calendars while maintaining confidentiality.
Example: Schedule a 5-person panel with the CEO, CTO, and board members in under 10 minutes.
Hiring across time zones is challenging. AgentCal automatically suggests times that work for candidates in any timezone while respecting working hours.
Example: Interview candidates from London, Singapore, and San Francisco without timezone math.
During recruiting season, you need to move fast. AgentCal helps you schedule dozens of campus interviews quickly while providing a great candidate experience.
Example: Schedule 50 campus interviews in a single afternoon.
AgentCal is designed to work the way you already work
Link your calendar (Google, Outlook, or Apple), ATS (Greenhouse, Lever, Workday), and Slack. The setup wizard guides you through in under 5 minutes.
Set your scheduling windows, buffer times between interviews, and interview templates. AgentCal learns your team's preferences over time.
Simply message AgentCal in Slack: 'Schedule a technical interview for Jane Doe this week.' AgentCal finds optimal times and sends calendar invites automatically.
AgentCal sends confirmation emails, reminder notifications, and handles rescheduling requests. You focus on evaluating candidates, not coordinating calendars.
Seamless integration with the tools you already use
"AgentCal has completely transformed our interview process. With the ability to schedule over 100 interviews in a month seamlessly, our time-to-hire has improved drastically. Candidates appreciate the speedy feedback as well, resulting in increased satisfaction scores."
"Before using AgentCal, managing interview schedules was a nightmare for our team. Now, we feel so much more organized and efficient. We've cut the time waiting on scheduling back by nearly 80%, allowing us to focus on what we do best: hiring great candidates."
Most teams are up and running in under 15 minutes. Our setup wizard guides you through connecting your calendar, ATS, and Slack. No technical expertise is required, making it user-friendly for everyone.
AgentCal integrates with all major ATS platforms including Greenhouse, Lever, Workday, iCIMS, SmartRecruiters, and more. We also offer API access for custom integrations, ensuring you have flexibility in choice.
AgentCal automatically detects candidate time zones and suggests interview times that work for everyone. You can also set preferred scheduling windows to ensure interviews happen during reasonable hours.
Yes! AgentCal excels at coordinating complex panel interviews. With its smart features, it finds times that work for all interviewers and handles all the calendar invites and communication automatically.
Candidates and interviewers receive easy reschedule links. When someone reschedules, AgentCal automatically finds new times and updates all calendar invites—no manual coordination needed.
Absolutely. AgentCal is SOC 2 Type II certified, uses enterprise-grade encryption, and never stores interview content. We're trusted by companies from startups to Fortune 500, emphasizing data security and privacy.
Join thousands of Video Interview who've eliminated scheduling headaches with AgentCal.
Start Free TrialAgentCal automates the tedious parts of interview coordination so you can focus on finding great talent.