Experience seamless interview scheduling directly within SmartRecruiters. Say goodbye to calendar conflicts and hello to an enhanced candidate experience with AgentCal. Our AI-powered tool syncs with your calendars and ATS, providing quick and efficient scheduling with just a few clicks.
In the fast-paced world of recruitment, SmartRecruiters are often overwhelmed with the logistical challenges of scheduling interviews. The sheer volume of candidates, combined with the intricate balance of multiple interviewers' schedules, creates a chaotic environment where double-bookings and missed opportunities can easily happen. Recruiters may find themselves wasting hours every week coordinating times, leading to frustration and a negative candidate experience.
AgentCal offers a transformative solution to these scheduling woes by automating the entire process right within your SmartRecruiters platform. With its integration, AgentCal allows you to schedule interviews via simple, natural language commands in Slack, sync multiple calendars seamlessly, and even automate candidate communications. This not only saves time but drastically reduces errors and scheduling conflicts.
Users who adopt AgentCal report a 10x increase in the speed of scheduling interviews, translating to significant time savings per week. Recruiters can focus more on evaluating candidates rather than being bogged down by the logistics. This shift leads to improved candidate satisfaction, as candidates benefit from responsive communication and coordinated interview experiences.
Common challenges SmartRecruiters face every day
Purpose-built for SmartRecruiters
Tangible benefits that impact your bottom line
AgentCal can save recruiters upwards of 10 hours each week by automating interview scheduling. Imagine the productivity boost when time previously spent on logistics is redirected toward candidate engagement and evaluation.
Streamlined scheduling leads to faster follow-up and an overall improved candidate experience. Candidates appreciate quick responses and scheduling communications, fostering a more positive impression of your organization.
With automated reminders and easy rescheduling options, AgentCal has proven to decrease no-show rates by as much as 60%. Candidates are more likely to show up when they receive timely reminders about their interviews.
Real-time calendar synchronization ensures that interview schedules reflect accurate availability, eliminating the risk of double-booked interviews and the chaos that comes with them.
Gain valuable analytics that help refine your interviewing process by tracking time-to-schedule, interviewer engagement, and bottlenecks. These insights allow you to make informed decisions that enhance recruitment efficiency.
Easily manage 10 times more interviews without the need for additional staff. AgentCal enhances your capabilities, allowing your team to grow without sacrificing quality or efficiency in the hiring process.
Everything you need to streamline interview scheduling
Schedule interviews with natural language right in Slack. Just type 'Schedule a panel interview with John for the Senior Engineer role next week' and AgentCal handles the rest.
No context switching needed.
AgentCal syncs with Google Calendar, Outlook, and Apple Calendar in real-time. It automatically finds times that work for all participants across time zones.
Always accurate availability.
Deep integration with SmartRecruiters and other major ATS platforms. Candidate data syncs automatically, and interview feedback flows back to your ATS.
A single source of truth.
Personalized confirmation emails, reminder sequences, and rescheduling links are sent automatically. Candidates receive a professional experience without manual effort.
Enhances candidate engagement.
Coordinate complex panel interviews with multiple interviewers across departments effortlessly. AgentCal finds optimal times and handles all the logistics.
No more calendar tetris.
Track time-to-schedule, interviewer load balancing, bottlenecks, and candidate response rates. This user-friendly analytics dashboard allows for strategic recruitment improvements.
Optimize your hiring insights.
Real scenarios from teams like yours
When you're hiring for multiple positions simultaneously, AgentCal helps you manage dozens of interviews without dropping the ball. Candidates get scheduled quickly, moving from application to interview within hours rather than days.
Example: A tech startup successfully scheduled 150 interviews in a month, all coordinated by a team of just two recruiters.
Coordinating C-suite interviews can be challenging. AgentCal effortlessly manages the complexities of multiple executive calendars while ensuring confidentiality and respect for their time.
Example: A tech company booked a 5-person panel interview with the CEO, CTO, and board members all within 10 minutes using AgentCal.
Recruiting across different time zones can be tricky. AgentCal automatically suggests optimal times that accommodate candidates in various locations while respecting local working hours.
Example: Interviewing candidates from London, Singapore, and San Francisco was seamless, with no timezone math required.
During peak recruiting seasons, fast scheduling is crucial. AgentCal makes it simple to schedule dozens of campus interviews, ensuring good communication and a great candidate experience.
Example: A university recruiting team successfully scheduled 50 interviews in a single afternoon using AgentCal's capabilities, matching students to available interview slots effortlessly.
AgentCal is designed to work the way you already work
Link your calendar (Google, Outlook, or Apple), ATS (SmartRecruiters), and Slack. Our intuitive setup wizard guides you through this process in under 5 minutes.
Customize your scheduling windows, preferred buffer times between interviews, and setup of interview templates. Over time, AgentCal learns your team's preferences for even smoother scheduling.
Simply message AgentCal in Slack: 'Schedule a technical interview for Jane Doe this week.' AgentCal intelligently finds the best options and sends calendar invites automatically.
AgentCal takes care of sending confirmation emails, reminders, and handling rescheduling requests. You can now concentrate on evaluating candidates rather than coordinating calendars.
Seamless integration with the tools you already use
"Since implementing AgentCal, our scheduling process has become a breeze. We’re scheduling interviews ten times faster than before! This efficiency resulted in a 35% decrease in drop-off rate during the hiring process, allowing our team to focus on what truly matters—selecting the right candidates."
"AgentCal has revolutionized how we coordinate interviews. The automated reminders mean fewer no-shows and smoother candidate communications. In just one month, we increased our scheduling success rate to 94%, transforming our approach to recruitment."
Most teams can get up and running in under 15 minutes. Our user-friendly setup wizard walks you through the process of connecting your calendar, ATS, and Slack. No technical expertise is required, making it easy for anyone to configure.
Yes, AgentCal integrates seamlessly with many major ATS platforms including SmartRecruiters, Greenhouse, Lever, Workday, and more. We also provide API access for custom integrations, ensuring that your data flows smoothly across platforms.
AgentCal automatically detects different candidate time zones during the scheduling process and suggests optimal interview times that suit all parties involved. You can also set your preferred scheduling windows to ensure interviews occur within a reasonable timeframe.
Absolutely! AgentCal specializes in scheduling complex panel interviews. It efficiently coordinates schedules among multiple interviewers and automatically manages all related calendar invites and communication, streamlining the process further.
AgentCal provides candidates and interviewers with easy reschedule links. When a reschedule is requested, AgentCal automatically identifies new times that work for everyone, updating all calendar invites without manual intervention required.
Yes, data security is a top priority for AgentCal. We are SOC 2 Type II certified, use enterprise-grade encryption, and do not store interview content. Businesses of all sizes, from startups to Fortune 500 companies, trust us with their data.
Join thousands of SmartRecruiters who've eliminated scheduling headaches with AgentCal.
Start Free TrialAgentCal automates the tedious parts of interview coordination so you can focus on finding great talent.