Transform your hiring process with AgentCal. Enjoy automated scheduling, seamless communication, and data-driven insights that empower your recruiting team to work smarter— not harder.
In today’s competitive job market, recruiting the right talent can be a daunting task for Ashby teams. Manual scheduling is not only time-consuming but also prone to errors, leading to missed opportunities and frustrating candidate experiences. Recruiters often find themselves juggling multiple calendars, coordinating between hiring managers, and chasing candidates for their availability. With so many moving parts, it’s easy to see why many recruiters feel overwhelmed by the interview scheduling process. These challenges can lengthen hiring cycles, add stress to your team, and reduce candidate enthusiasm, ultimately impacting your employer brand.
AgentCal offers a comprehensive solution to overcome these challenges. By integrating seamlessly with Ashby, AgentCal simplifies the entire interview scheduling workflow. With features like natural language scheduling via Slack, intelligent calendar syncing across Google, Outlook, and Apple, and deep integration with ATS systems, AgentCal enables recruiters to schedule interviews effortlessly. Imagine simply typing 'Schedule an interview with Anna for next Wednesday' and having the appointment set in moments without back-and-forth emails or calendar conflicts. AgentCal takes care of notifications, reminders, and rescheduling with ease, saving precious time and reducing the stress associated with manual processes.
The transformation is clear: companies using AgentCal report a staggering 10x increase in speed of interview scheduling. This means more candidates are processed faster, which translates to improved hiring agility and stronger talent acquisition outcomes. Within weeks of integrating AgentCal into their workflow, teams have experienced up to a 60% reduction in interview no-shows, leading to better use of interviewer time and increased satisfaction among candidates.
Common challenges Ashby face every day
Purpose-built for Ashby
Tangible benefits that impact your bottom line
With automatic scheduling and seamless integration, recruiting teams can reclaim over 10 hours each week that would otherwise be spent on manual interview coordination.
Quick scheduling leads to more engaged candidates. Organizations report higher satisfaction scores when candidates feel that their time is respected and valued.
By automating reminders and facilitating easy rescheduling, AgentCal significantly cuts down on missed interviews, making better use of recruiters' and interviewers' time.
Real-time synchronization between calendars means no more conflicts, allowing every candidate and interviewer to be where they need to be when they need to be.
With insightful analytics, teams can track scheduling efficiency, uncover bottlenecks, and manage interviewer workloads proactively.
As recruiting needs grow, AgentCal makes it easy to scale your operations without needing to hire more staff, allowing you to handle increased volume seamlessly.
Everything you need to streamline interview scheduling
Schedule interviews with natural language right in Slack. Just type 'Schedule a panel interview with John for the Senior Engineer role next week' and AgentCal handles the rest.
No context switching needed
AgentCal syncs with Google Calendar, Outlook, and Apple Calendar in real-time. It automatically finds times that work for all participants across time zones.
Always accurate availability
Deep integration with Greenhouse, Lever, Workday, and more. Candidate data syncs automatically, and interview feedback flows back to your ATS.
Single source of truth
Personalized confirmation emails, reminder sequences, and rescheduling links sent automatically. Candidates get a white-glove experience without manual effort.
Professional candidate experience
Coordinate complex panel interviews with multiple interviewers across departments. AgentCal finds optimal times and handles all the logistics.
No more calendar tetris
Track time-to-schedule, interviewer load balancing, bottlenecks, and candidate response rates. Make data-driven decisions about your hiring process.
Optimize your process
Real scenarios from teams like yours
When you're hiring for multiple roles simultaneously, AgentCal helps you manage dozens of interviews without dropping the ball. Candidates get scheduled within hours, not days.
Example: A Series B startup scheduled 150 interviews in one month with a 2-person recruiting team.
Coordinating schedules for C-suite interviews requires precision. AgentCal handles the complexity of multiple executive calendars while maintaining confidentiality.
Example: Schedule a 5-person panel with the CEO, CTO, and board members in under 10 minutes.
Hiring across time zones is challenging. AgentCal automatically suggests times that work for candidates in any timezone while respecting working hours.
Example: Interview candidates from London, Singapore, and San Francisco without timezone math.
During recruiting season, you need to move fast. AgentCal helps you schedule dozens of campus interviews quickly while providing a great candidate experience.
Example: Schedule 50 campus interviews in a single afternoon.
AgentCal is designed to work the way you already work
Link your calendar (Google, Outlook, or Apple), ATS (Greenhouse, Lever, Workday), and Slack. The setup wizard guides you through in under 5 minutes.
Set your scheduling windows, buffer times between interviews, and interview templates. AgentCal learns your team's preferences over time.
Simply message AgentCal in Slack: 'Schedule a technical interview for Jane Doe this week.' AgentCal finds optimal times and sends calendar invites automatically.
AgentCal sends confirmation emails, reminder notifications, and handles rescheduling requests. You focus on evaluating candidates, not coordinating calendars.
Seamless integration with the tools you already use
"As a recruiter at a fast-growing tech company, I struggled with manual scheduling that consumed hours of our team's time. Since we integrated AgentCal with Ashby, we have streamlined our process and improved our scheduling success rate to over 94%. Our candidates now consistently remark on our efficiency. This tool has truly transformed our hiring experience!"
"Using AgentCal alongside Ashby has significantly transformed our candidate experience. Automated reminders and straightforward rescheduling have helped reduce our no-shows by 60%. Our candidates feel valued, and we can focus more on connecting with them rather than managing schedules."
Most teams are up and running in under 15 minutes. Our setup wizard guides you through connecting your calendar, ATS, and Slack. No technical expertise is required, making it accessible for any recruiting team.
AgentCal integrates with all major ATS platforms, including Ashby, Greenhouse, Lever, Workday, iCIMS, SmartRecruiters, and more. Our robust API also allows for custom integrations to meet your specific needs.
AgentCal automatically detects candidates' time zones and suggests interview times that work for everyone involved. Additionally, you can set preferred scheduling windows to ensure interviews happen at reasonable hours.
Absolutely! AgentCal excels at coordinating complex panel interviews. It finds times that work for all interviewers and handles all the calendar invites and communication to ensure a smooth process.
When someone needs to reschedule, both candidates and interviewers receive easy-to-use reschedule links. AgentCal automatically finds new times and updates all calendar invites, eliminating the need for manual coordination.
Indeed. AgentCal is SOC 2 Type II certified and utilizes enterprise-grade encryption to protect your data. We never store interview content, ensuring that your information remains confidential and secure.
Join thousands of Ashby who’ve eliminated scheduling headaches with AgentCal.
Start Free TrialAgentCal automates the tedious parts of interview coordination so you can focus on finding great talent.