Streamline your interview scheduling process with AgentCal. Find optimal interview times, automate candidate communication, and improve overall candidate experience.
Reference checks are a critical part of the hiring process, serving as a key validating step for potential hires. Recruiters face various challenges during this phase, including uncoordinated schedules, lengthy processes, and a lack of timely communication with candidates and references. This often leads to frustrated candidates, disengaged references, and ultimately, a poor hiring experience. Trying to manually coordinate these interviews can seem overwhelming, especially when hiring teams are often juggling multiple candidates and interviews across different time zones.
This is where AgentCal steps in to alleviate those pain points. With its advanced AI-driven scheduling capabilities, AgentCal integrates seamlessly with your existing tools—like Google Calendar, Slack, and major ATS systems—to provide a fluid scheduling experience. Imagine being able to send a quick message via Slack to schedule interviews and automatically syncing those with all relevant calendars while keeping candidates and references informed. AgentCal handles scheduling disasters, allowing you to focus on what matters most—finding the right candidate.
Users of AgentCal report an astounding 10x improvement in their interview scheduling speed. This time-saving feature drastically reduces the resources spent on coordination, which means hiring teams can concentrate on evaluating candidates rather than getting bogged down in logistical details.
Common challenges Reference Check face every day
Purpose-built for Reference Check
Tangible benefits that impact your bottom line
By automating scheduling and reminders for reference checks, teams can save considerable time each week, focusing instead on candidate evaluations and strategic hiring decisions.
Streamlined communication and timely scheduling create a positive candidate experience, which is crucial for maintaining top talent interest throughout the hiring process.
Automated reminders ensure that candidates and references do not forget their appointments, which significantly lowers the number of no-shows and maximizes efficiency.
Real-time sync of calendar updates prevents potential double-bookings, ensuring smooth scheduling and clear communication.
Access analytics to understand scheduling bottlenecks, enabling data-driven decisions that can streamline future refchecks and reduce time-to-hire.
AgentCal is designed to easily scale with your team's growth, enabling you to handle increased scheduling needs without impacting the quality of the candidate experience.
Everything you need to streamline interview scheduling
Easily schedule reference checks by messaging AgentCal in Slack. For example, simply write, 'Schedule a reference check for Sarah on Monday,' and it will confirm times with all participants.
No need to switch contexts or use multiple tools.
AgentCal connects with Google Calendar, Outlook, and Apple, syncing all schedules in real time. This ensures that you always have access to the latest availability.
Maximized availability for all parties involved.
Easily integrate with systems like Greenhouse or iCIMS to track progress and keep all relevant information in one place without manual entry.
Streamlined hiring process with fewer manual errors.
Personalized communication is sent to candidates and references without additional effort from recruiters, ensuring a high-quality experience for everyone involved.
Elevates candidate engagement and satisfaction.
Coordinating reference checks that require multiple stakeholders is simplified, allowing teams to avoid scheduling headaches and confusion.
Greater efficiency in managing references.
Analyze scheduling patterns, responsiveness of references, and candidate experiences to make informed decisions that enhance your hiring strategy.
Drives improvements in the overall hiring process.
Real scenarios from teams like yours
Recruiters juggling many candidates can utilize AgentCal to swiftly schedule multiple reference checks without mistakes. Imagine filling an urgent role in less than a week.
Example: A tech startup successfully scheduled over 200 reference checks in less than a month with just two recruiters.
Facilitating reference checks for top-level candidates requires fast and easy coordination. AgentCal allows your team to handle multiple executive calendars while maintaining confidentiality.
Example: A CEO’s reference check was completed in under 30 minutes, thanks to seamless scheduling.
Hiring candidates from different regions often introduces time zone complexities. AgentCal automatically detects candidate time zones and recommends interview times that respect working hours.
Example: An international corporation set up reference checks for candidates in three different countries without any confusion.
During the busy recruiting season, AgentCal helps manage a high volume of scheduling, ensuring reference checks are completed quickly and efficiently.
Example: Successfully coordinated 75 reference checks in one afternoon during campus recruitment.
AgentCal is designed to work the way you already work
Easily link your Google Calendar, Slack, and ATS. The simple setup wizard helps you configure AgentCal in less than five minutes.
Set desired scheduling rules, buffer times between checks, and templates. AgentCal adapts to your team’s workflow over time.
Just send a message to AgentCal through Slack. For example, 'Schedule a reference check with Mike this Wednesday,' and leave the rest to AgentCal.
Delegate all communication and scheduling tasks to AgentCal. It’ll send reminders, confirmations, and rescheduling needs, allowing you to focus on what truly matters.
Seamless integration with the tools you already use
"Since implementing AgentCal, our reference checkpoints have transformed from a stressful back-and-forth to a streamlined process. We now schedule checks within hours rather than weeks. This efficiency has boosted our team's morale and our hiring speed significantly."
"AgentCal has saved me countless hours by automating our scheduling. Our candidate experience has improved dramatically, with fewer cancellations and more engaged candidates thanks to timely communication."
Most teams find that they can get up and running in under 15 minutes. The setup wizard guides you step-by-step through connecting your calendar, ATS, and Slack. A simple process that requires no technical expertise.
AgentCal integrates with all major ATS platforms, including Greenhouse, Lever, Workday, iCIMS, SmartRecruiters, and more. Additionally, we offer API access for custom integrations.
AgentCal automatically detects candidate time zones and suggests suitable interview times. You can customize scheduling windows to ensure that all interviews occur during appropriate hours.
Absolutely! AgentCal is designed to facilitate complex panel reference checks seamlessly. It takes care of finding suitable times for multiple interviewers and manages all the notifications automatically.
Both candidates and interviewers receive easy-to-use rescheduling links. When someone needs to change an appointment, AgentCal automatically coordinates a new time for everyone involved.
Yes. AgentCal prioritizes security and is SOC 2 Type II certified. We use enterprise-grade encryption to keep your data safe and never store any sensitive conversation content.
Join thousands of Reference Check who’ve eliminated scheduling headaches with AgentCal.
Start Free TrialAgentCal automates the tedious parts of interview coordination so you can focus on finding great talent.