Tired of juggling schedules and emails? AgentCal automates your interview coordination through SmartRecruiters, delivering efficient scheduling, better candidate communication, and freeing up valuable recruiter time.
As a recruiter using SmartRecruiters, you face immense pressure to fill positions efficiently while managing tight timelines. The traditional back-and-forth communication involving candidates and interviewers can consume hours each week, delaying essential hiring processes. Studies reveal that nearly 60% of recruiters cite scheduling conflicts as a major hurdle in securing top talent. This can lead to frustration for both recruiters and candidates, affecting overall candidate experience and prolonging the time-to-hire.
AgentCal addresses these pain points head-on. By integrating seamlessly with SmartRecruiters, AgentCal transforms how you schedule interviews. With features like Slack-native scheduling and automated candidate communication, you'll spend less time in your inbox and more time focusing on the candidates. Real-time calendar synchronization prevents double-bookings and ensures that all parties have visibility into their schedules, improving overall recruitment efficiency.
The transformation you will experience by implementing AgentCal is nothing short of remarkable. In fact, teams that adopt AgentCal report up to a 10x increase in the speed of scheduling interviews. This means you can not only secure the best candidates faster but also enhance their experience, turning your recruitment process into a more streamlined and engaging journey. Say goodbye to scheduling headaches and hello to a more efficient hiring workflow.
Common challenges SmartRecruiters face every day
Purpose-built for SmartRecruiters
Tangible benefits that impact your bottom line
By automating scheduling through AgentCal, recruiters have reported saving over 10 hours each week, reducing the administrative burden and allowing more focus on candidate engagement.
Faster scheduling processes and timely communications create a positive impression on candidates, leading to a 85% increase in candidate satisfaction.
Automated reminders and easy candidate access to rescheduling options have significantly driven down no-show rates, ensuring interview slots are utilized effectively.
Real-time calendar sync prevents conflicts, allowing for smooth scheduling, ensuring all interviewers are available when they need to be.
Real-time analytics facilitate informed decisions about recruitment strategies, helping you optimize your hiring processes and interview workflows.
AgentCal allows your recruitment operations to expand without the need for additional manual resources, enabling you to handle more interviews efficiently.
Everything you need to streamline interview scheduling
Schedule interviews with natural language right in Slack. Just type 'Schedule a panel interview with John for the Senior Engineer role next week' and AgentCal handles the rest.
No context switching needed.
AgentCal syncs with Google Calendar, Outlook, and Apple Calendar in real-time. It automatically finds times that work for all participants across time zones.
Always accurate availability.
Deep integration with SmartRecruiters and other ATS platforms ensures that candidate data and interview feedback sync automatically.
Single source of truth.
Personalized confirmation emails, reminder sequences, and rescheduling links sent automatically ensure candidates have a seamless experience without manual effort.
Professional candidate experience.
Complex panel interviews become easier with AgentCal, which finds optimal times for all interviewers and coordinates the logistics effortlessly.
No more calendar tetris.
Track time-to-schedule, interviewer workload, bottlenecks and candidate response rates to make data-driven decisions on your hiring process.
Optimize your process.
Real scenarios from teams like yours
When you're hiring for multiple roles simultaneously, AgentCal helps you manage dozens of interviews. Candidates get scheduled within hours, not days.
Example: A Series B startup scheduled 150 interviews in one month with a 2-person recruiting team.
Coordinating schedules for C-suite interviews requires precision. AgentCal handles the complexity of multiple executive calendars while maintaining confidentiality.
Example: Schedule a 5-person panel with the CEO, CTO, and board members in under 10 minutes.
Hiring across time zones is challenging. AgentCal automatically suggests times that work for candidates in any timezone while respecting working hours.
Example: Interview candidates from London, Singapore, and San Francisco without timezone math.
During recruiting season, you need to move fast. AgentCal helps you schedule dozens of campus interviews quickly while providing a great candidate experience.
Example: Schedule 50 campus interviews in a single afternoon.
AgentCal is designed to work the way you already work
Link your calendar (Google, Outlook, or Apple), ATS (SmartRecruiters), and Slack. The setup wizard guides you through in under 5 minutes.
Set your scheduling windows, buffer times between interviews, and interview templates. AgentCal learns your team's preferences over time.
Simply message AgentCal in Slack: 'Schedule a technical interview for Jane Doe this week.' AgentCal finds optimal times and sends calendar invites automatically.
AgentCal sends confirmation emails, reminder notifications, and handles rescheduling requests. Focus on evaluating candidates, not coordinating calendars.
Seamless integration with the tools you already use
"AgentCal has revolutionized our scheduling process at my company. We've been able to schedule interviews much more efficiently and effectively, cutting down on the time we spend chasing down candidate availability. Our time-to-hire has decreased by nearly two days, thanks to this tool. Highly recommend!"
"The interface is incredibly user-friendly, and the automated reminders mean that candidates never miss an interview. Our no-show rate has drastically decreased, leading to more hires and happier managers. AgentCal has made my job so much easier!"
Most teams can connect their tools and be up and running in as little as 15 minutes. Our user-friendly setup wizard will guide you through linking your calendar, ATS, and Slack without any technical expertise required.
Absolutely! AgentCal integrates seamlessly with SmartRecruiters and many other major ATS platforms like Greenhouse, Lever, and Workday. We even offer API access for custom integrations, ensuring you can manage your tools effectively.
AgentCal automatically detects candidates' time zones when scheduling interviews. It suggests times that work for all participants and ensures interviews are scheduled during reasonable hours for everyone involved.
Yes! AgentCal excels at coordinating complex panel interviews, finding optimal times for all interviewers, and sending out the necessary calendar invites and communications automatically.
Candidates and interviewers receive easy reschedule links via email. When someone reschedules, AgentCal will automatically find new times and update everyone's calendar invites without requiring manual coordination.
Yes, your data security is our top priority. AgentCal is SOC 2 Type II certified and employs enterprise-grade encryption. We do not store confidential interview content or sensitive information, making us a trusted partner for organizations of all sizes.
Join thousands of SmartRecruiters who've eliminated scheduling headaches with AgentCal.
Start Free TrialAgentCal automates the tedious parts of interview coordination so you can focus on finding great talent.